Frequently Asked Questions

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GENERAL
Is all immovable property of the Slovak Republic disclosed in the CPR?

Only immovable property of the state used in the welfare and non-business areas is disclosed in the CPR. Namely the property administered by state property administrators (hereinafter referred to as “the administrator”), i.e. state budgetary organisations, state allowance organisations, state funds and legal entities established under special laws, if they administer the state property on the basis of law (for instance, the Slovak Land Fund), as well as state bodies without juridical subjectivity, if they administer state property on the basis of legal regulations (for instance, regional offices in the seat of the county).

The following is not disclosed in the CPR:

a) line structures of the state and lands of the state on which line structures are built;

b) the immovable property of the state which is used for the meeting of tasks in the area of protection of the constitutional system, internal order, state security or state defence, and in the area of protection of classified information according to a special regulation;

c) the immovable property of the state utilised by an administrator abroad and used solely for the needs of accommodating employees of representative offices of the Slovak Republic.

Neither the immovable property of the state excluded from the CPR by the administrator (for instance, due to sale, exchange) is disclosed in the CPR.

More information is available at the CPR site in the “About the Register” bookmark.

Why is the property of other owners disclosed in the CPR and to what extent?

The obligation to record immovable property possessed by other owners in the CPR follows from the provisions of Section 3c of Act No. 278/1993 Coll. on State Property Administration, as amended. By creating the database of state property and database of property of other owners used by administrators, the state gets a complete picture of immovable property used for the meeting of single functions of the state, thus allowing re-assessment of the particular property possessed by the state or re-assessment of the necessity to use property possessed by other owners. The aim is to avoid the burden of expenditures on surplus state property and at the same time to avoid the state paying for the use of property possessed by other owner although the state has some other property of its own that is suitable for the given purpose.

The following information about the property of other owners used by a state budgetary organisation, state allowance organisation or state fund is disclosed in the CPR:

  • identification data of residential buildings, non-residential buildings, flats, non-residential premises and lands in the extent of the data reported in the Land Register if the real estate is recorded in the Land Register;
  • total surface area (in m2) of the used area according to the data provided in contract;
  • identification of the owner; in order to protect personal data of natural persons, only the first name, surname and name of municipality in which the owner – natural person resides are published.
Why are the premises of structures owned by the Slovak Republic split into four types in the detail of the structure?

The Slovak Republic owns a large number of various types of structures the premises of which are used for various purposes. The Land Register does not report these premises as separate objects of ownership. For the sake of better overview of the vacant state property and the property used by the state, the premises in structures are split into:

  • flats not recorded in the Land Register;
  • rooms intended for dwelling, for instance, in the structures used as accommodation facilities, old people's homes, dormitories or also in administration buildings;
  • non-residential premises used in compliance with the purpose of the structure, for instance, an office in an administration building;
  • non-residential premises used for ancillary activities which only have a supplementary function to the main function of the structure, for instance, garage, canteen, warehouse and the like in an administration building.

The following is not reported in the records

  • common premises of structures, for instance, corridor, toilet, lobby and the like;
  • user relationships associated with common premises of the structure.

What is the difference between a flat recorded individually and a flat recorded as part of a structure?

A decisive criterion for the inclusion of a flat in the CPR records is whether the flat is reported separately in the title deed. If the flat is separately recorded in the title deed, then it is recorded as a separate real estate. If the flat is part of a structure and only the building (not the flat itself) is recorded in the title deed, then the flat is recorded as part of the structure.

Why is one property owned by the Slovak Republic registered twice in the CPR?

This kind of situation can occur:

  • if the structure (residential or non-residential building) is co-administered by several administrators. Then the structure is registered with the relevant administrator and the share as many times as is the number of administrators;
  • due to the 30-day statutory deadline provided to administrators for updating data in the CPR, there can occur a situation during the transfer of state property administration that the property is reported twice (temporarily) by both the transferring administrator and the receiving administrator.
Is it possible to look up in the CPR also the property located in a state other than the Slovak Republic?

Also the property located outside the territory of the Slovak Republic is recorded in the CPR. In order to search that property, you need to enter the country or town in which you wish to look up the property. It could be property of the state as well as the property owned by other owners and used by a state budgetary organisation, state allowance organisation, or by a state fund.

Are the published data complete and up-to-date?

In the interim period from 1 January 2016 to 31 December 2016, administrators uploaded data about compulsorily disclosed immovable property. Only the data that were downloaded by administrators in the extent of all mandatory fields are disclosed.

Administrators are obliged to update the data in the CPR not later than within 30 days following any change subject to reporting in the CPR.

The www.majetokstatu.sk portal is updated once a day and contains the property reported in the CPR with the validity as at the end of the previous day.

The recorded data have information nature. Single administrators are responsible for the correctness of the published data. Should you have any questions, contact the particular administrator who records the relevant property with the CPR.

Who checks whether the data in the CPR are updated?

According to Section 14a of Act No. 278/1993 Coll. of the National Council of the Slovak Republic on the Administration of the State Property, as amended, the Ministry of Finance of the Slovak Republic and the Government Audit Office perform the government audit of compliance with the provisions of the Act and special regulations in relation to the administration of the state property, including the compliance with the obligations relating to recording of the state property or property owned by other persons with the CPR.

How can administrators apply for the creation of user access to the CPR IS?

Administrators can download a form of the application for the creation of user access to the CPR IS, which is available on the User Support Centre (CPU) site: http://www.cpu.datacentrum.sk/dokumenty-a-postupy/dokumenty-na-stiahnutie-6d.html

The completed application for the creation of user needs to be sent to the address of DataCentrum.

Where can I get an overview of motor vehicles possessed by the Ministry of the Interior of the Slovak Republic?

The Ministry of the Interior of the Slovak Republic as every state budgetary organisation (including state allowance organisation and state fund) does not have its own property, but only administers the property of the Slovak Republic.

The Slovak Republic does not keep any uniform database of motor vehicles. Single administrators only keep (non-public) accounting records of this property of the state.

However, motor vehicles offered by the state for sale are disclosed at https://www.ropk.sk/hnutelny-majetok if the purchase cost or reproduction purchase cost of the motor vehicle exceeds EUR 10,000 and not more than five years have lapsed since the date when the motor vehicle was first put into operation (or since the year of manufacture). Also other determined movable property of the state specified in Section 8f (1) of Act No. 278/1993 Coll. of the National Council of the Slovak Republic on the Administration of the State Property, as amended, is offered on that site.

Who should I contact if I need more information about the CPR?

In the matters concerning the particular immovable state property or immovable property owned by another person, contact directly the organisation that administers or uses the property.

In technical matters concerning the operation of the CPR, contact DataCentrum, i.e. by a written request addressed to DataCentrum – CPU, Cintorínska 5, 814 88 Bratislava, or by phone: 00421 2 57880056, 00421 850 123 344 (Slovak Telecom, a.s. charges local call fees for the call), by fax: 00421 2 5292 3871 or by e-mail: cpu@datacentrum.sk. Internet: http://www.cpu.datacentrum.sk

In the matters of general principles of the state property administration in non-business and welfare areas, including the conditions of central recording of immovable state property or immovable property of other owners, contact in person the Ministry of Finance of the Slovak Republic, Property Law Section, Štefanovičova 5, 817 82 Bratislava, or by phone: 00421 2 59 58 3439, by fax: 00421 2 5958 3055, or by e-mail: majetkovopravny.sekretariat@mfsr.sk.

Who records property in the CPR?

The legal framework for recording property in the CPR is provided by Act No. 278/1993 Coll. of the National Council of the Slovak Republic on the Administration of the State Property, as amended. The Act imposes the obligation on administrators to record in the CPR the immovable property administered or used by them by 31 December 2016. According to the Act, an administrator is:

  • state budgetary organisation and state allowance organisation;
  • state fund;
  • legal entity established under special laws if it administers the state property on the basis of law (for instance, the Slovak Land Fund, Matica slovenská and the like);
  • state body without juridical subjectivity if it administers the state property on the basis of the Act or special regulation; it performs the rights and obligations of the administrator only in the extent stipulated by the Act or special regulation.
Where can be found state property offered for sale or rent?

State property (immovable and movable) is offered by the state on the website of the Register of offered state property (www.ropk.sk). It is a state property, which is exclusively under the administration of the administrators (according to the Act on Property Management). More detailed information are provided on the website of the Register of offered state property.

Is it possible to find out in CPR if the property listed by the administrator is offered for sale or rent?

On website www.majetokstatu.sk it is possible to find out whether a particular state property is in usage of the administrator and its share of usage. However, it is not possible to find out from CPR if the administrator offered the unused state property to the Register of offered state property (www.ropk.sk). More detailed information are provided on the website of the Register of offered state property.

Are rental contracts published in CPR?

No contracts are published in the CPR, only users of the state real estate property. Contracts about handling of state property are published according to Section 5a of Act no. 211/2000 Coll. on free access to the information amended by law in the Central register of contracts (https://www.crz.gov.sk/).

FOR ADMINISTRATORS
Which card of CPR is used to report the rooms leased/borrowed by the administrator from an external owner ?

The records in the Land Register should be referred to and not the lease/borrowing agreements. If the property of other owner is registered in the Land Register as a structure, the card structure (other owner) should be used. If the property of other owner is registered in the Land Register as non-residential premises, e.g. non-residential premises No. 3 on the ground floor in the entrance gate No. 2, the card non-residential premises should be used.

Should all surface areas of all rooms leased/borrowed by the administrator from an external owner be counted up ?

In the CPR, the data included in the contract is used, this means that the total surface area of premises which are used, including halls, toilets, etc. should be reported.

Are the records about the property owned by the Slovak Republic (property of the state) administered by other administrator that our organization leases/borrows kept in the CPR ?

No. In accordance with the Act No. 278/1993 Coll. of the National Council of the Slovak Republic on administration of the property of the state as amended, each administrator is obligated to keep records of the state property administered by such administrator, and therefore records of the property of the state in the CPR are kept by such administrator. Your organization will be identified by the administrator in the CPR as user in the table List of Property Used by Other Persons.

Are also the records about the property owned by the Slovak Republic (property of the state) administered by a state-owned enterprise or Železnice SR (Slovak Railways) that our organization leases/borrows kept in the CPR ?

Yes. State-owned enterprises (ŽSR) do not qualify as administrators of the property of the state in accordance with the Act No. 278/1993 Coll. of the National Council of the Slovak Republic on administration of the property of the state as amended, and therefore they are not obligated to report in the CPR the property of the state administered by them. In order to make transparent the necessary scope of immovable property for the purposes of state budgetary organisations, state allowance organisations, or state funds, such property of the state is reported in the CPR. Although the Slovak Republic is the owner of the property administered by state-owned enterprises, the card structure (other owner), card flat (other owner), card non-residential premises (other owner) or the card land (other owner) will be used for record-keeping purposes.

How are the records about the property of the state kept ?

The CPR is used to keep records about structures (residential buildings, non-residential buildings), flats, non-residential premises and lands, and each property of the state in a separate card (card structure, card flat, card non-residential premises and card land). The records are kept based on the records about properties in the Land Register, exceptions are treated in the User Manual for the State Property Administrators published in the CPR portal (non-public). Errors found in the Land Register need to be corrected without any undue delay in the Land Register and then also in the CPR.

If not the Slovak Republic, but only the state property administrator (e.g. Public Health Authority having its registered office in ...), is recorded in the Land Register as the owner or the entry in the Land Register is made both in favour of the owner and the administrator (e.g. SR - Public Health Authority having its registered office in ...), correction of data in the Land Register needs to be initiated. A correct entry in the title deed under the section participant in the legal relation: OWNER should read "Slovak Republic" and under the section participant in the legal relation: ADMINISTRATOR should be "Public Health Authority having its registered office in ...". This means that not the entries in the Land Register, but the fact that it is the property of the state in accordance with Article 2(2) of Act No. 278/1993 Coll. on administration of the property of the state as amended will be used in filling in the data in the CPR.

What kind of drawbacks require initiation of data correction in the Land Register ?

Particularly the following drawbacks are concerned:

  1. incorrect registration of the owner - whereas each state budgetary organization, state allowance organization, state fund, the organization of the state budgetary organization receiving advance payments may acquire property only on behalf of the Slovak Republic (Art. 2(2) of Act No. 278/1993 Coll. on administration of the property of the state as amended), the entry in the Land Register in the title deed in the section participant to the legal relation: OWNER must state "Slovak Republic" and the administrator in the section participant to the legal relation: ADMINISTRATOR
  2. missing ID of each administrator in the title deed
  3. missing numerical identifier in the title deed - only in the case of county authorities in the seat of the region (or also in the case of other organizations of the state budgetary organization receiving advance payments)
These drawbacks should be removed without any undue delay! The procedure in relation to the bodies of the Land Register is governed by Act No. 162/1995 Coll. on land register and on the registration of titles and other rights to properties (Land Register Act), as amended (Art. 59).

Is it necessary to record chimney (platform, transformer station,...) in the possession of the state ?

Decisive are the records kept in the Land Register. If the chimney (platform,...) is subject to registration in the Land Register, it must also be reported in the CPR. However, investigation should be conducted whether the building is a non-residential building as per Art. 43c of Act no. 50/1976 Coll. on landscape planning and Construction Code (Building Act) as amended. If the building is a non-residential building, the entry in the Land Register and in the CPR is correct. If the building is not a non-residential building, a thought should be given to the erasure of such "building" in the Land Register and, once it is erased from the Land Register, it should also be erased from CPR.

What kind of premises is reported in the card structure (owner SR) ?

Reported in the CPR are only the rooms that may be used with the purpose of a structure, i.e. excluding the common areas (e.g. halls, staircases), roof, building walls, and neither the rooms which, considering e.g. their size, cannot be used in accordance with the structural purpose (e.g. basement vaults, toilets).

How are the records about rooms kept in the card structure (owner SR) and what procedures apply to the record-keeping with regard to the premises in a family house ?

Four types of rooms are offered under the card structure (owner SR), namely

  • non-residential premises - room (not subject to registration in the Land Register)
  • non-residential premises for support activities - room (not subject to registration in the Land Register);
  • flat (not subject to registration in the Land Register)
  • room designed for residential purposes
The split-up of the structure into the above individual premises is based on the building and technical documentation, i.e. the determination of their utilizability, identification with numbers, areas, and floor number. If the building and technical documentation is absent or is outdated, the existing condition will be relied on.

Numbering of premises in the structure must prevent confusion with other premises. If the actual identification of the premises is not in line with the number of the premises as provided in the building and technical documentation, the administrator must decide whether the administrator would identify the premises based on the existing condition or based on the building and technical documentation. As a general rule, equivalent cases call for the application of the equivalent procedures.

Only flats, and not rooms for residential purposes or other non-residential premises (rooms), are recorded in family houses in the possession of the state (buildings which have no more than three flats as set forth in Art. 43b(3) of the Building Act). If the family house is split into individual flats in the Land Register, these flats are reported using the card flat (and not under the card structure) using as many cards as there are flats in such family house.

How to proceed in completing the table Premises outside the Land Register Records in the card structure (owner SR) when filling out the rows - total surface area in m2 and surface area used by the administrator in m2, surface area used by other persons and unused area?

Examples:

Office No. 1 (area 20 m2, fully used by the administrator)

When filling out the first table Premises outside the Land Register Records, the administrator will state:

  • total surface area in m2: 20 m2
  • surface area used by the administrator in m2: 20 m2 (because it is used by the administrator).

When the other requested information is filled out and the "Pridať/Upraviť" ("Add/Change") icon is clicked, the administrator does not have to do anything else anymore because the system will automatically generate the following:

  • surface area used by other persons: 0 m2
  • unused area" 0 m2

Office No. 2 (area 20 m2, leased until 31/ 12/ 2018)

When filling out the first table Premises outside the Land Register Records, the administrator will state:

  • total surface area in m2: 20 m2
  • surface area used by the administrator in m2: 0 m2 (because it is not used by the administrator).

When the other requested information is filled out and the "Pridať/Upraviť" ("Add/Change") icon is clicked, the administrator will start filling out another table List of Property Used by Other Persons and the system will highlight in green the office No. 2 (and also all rooms where the administrator entered in the first table in the row surface area used by the administrator in m2 a smaller area than the total area of the room). When the administrator fills out all required rows in this table (e.g. contract name, planned end of use), the system will automatically generate the following:

  • surface area used by other persons: 20 m2
  • unused area: 0 m2

Office No. 3 (area 20 m2, empty)

When filling out the first table Premises outside the Land Register Records, the administrator will state the following:

  • total surface area in m2: 20 m2
  • surface area used by the administrator in m2: 0 m2 (because it is not used by the administrator).

When the other requested information is filled out and the "Pridať/Upraviť" ("Add/Change") icon is clicked, the administrator does not fill out another table of the List of Property Used by Other Persons, because the room is not used by anyone. The system will automatically generate the following:

  • surface area used by other persons: 0 m2
  • unused area: 20 m2

How are the records about the room being reconstructed kept in the card structure (owner SR) ?

When filling out the first table Premises outside the Land Register Records, the administrator will state:

  • total surface area in m2: 20 m2
  • surface area used by the administrator in m2: 20 m2 (in spite of ongoing reconstruction).

When does the 30-day period for a change of data in the CPR start running ?

The period starts running from the change of each entry reported in the CPR, e.g. from issue of the decision on temporary redundancy of the property of the state or the decision on redundancy of property, from the effective date of the contract, or the amendment thereto, from a change of user's identification data, from transfer of ownership title or from transfer of administration.

How is the end of the end relationship reported in the CPR in the card structure (owner SR) ?

Example No.1 - premises after the end of the use relationship are not used by the administrator anymore (or the administrator has already established a new use relationship to the relevant premises)

If the administrator filled out correctly the field Planned end of use or the field Early end of use, the system will generate on the day following after the specified day of the use relationship expiry (e.g. 13/ 3/ 2018, if the lease agreement expired on 12/ 3/ 2018) that the floor area is unused area. This information is visible in the first table Premises outside Land Register Records.

We recommend that you remove from the second table List of Property Used by Other Persons the reference to the agreement which became extinct through the lapse of time clicking the Odobrať/Remove button. Removal of the agreement is not necessary in the event that the administrator wishes to keep records of the history of agreements recorded in the CPR. However, if the administrator plans to provide all affected premises, or a part thereof, for the use of another person (or even the same person), the existing data about the contractual relationship may be used and the administrator only needs to update the data changed, e.g. agreement name, use start date, planned end date, etc.

Example No. 2 - the administrator will start using the vacated premises

If the administrator marked correctly the row Planned end of use or the row Early end of use, the system will generate on the day following after the specified day of the use relationship expiry (e.g. 13/ 3/ 2018, if the lease agreement expired on 12/ 3/ 2018) that the floor area is unused area. This information is visible in the first table Premises outside Land Register Records.

In the next step, the administrator marks out in the first table Premises outside Land Register Records the new data about the size of the surface area used by the administrator, i.e. 0 m2, or the area that is smaller than the total surface area of the relevant premises, add the data about the area of the premises to be actually used by the administrator alone. We recommend that you remove from the second table List of Property Used by Other Persons the reference to the agreement which became extinct through the lapse of time to make the entries transparent. Removal of the agreement is not necessary in the event that the administrator wishes to keep records of the history of agreements recorded in the CPR.

The structure is administered by multiple administrators, each of which uses different floor. How should the number of floors of such structure be reported in the CPR ?

The use relationship should be reported based on existing condition. If the use relationship is not a short-term relationship established by a short-term lease agreement, the administrator is obliged to report this information in the CPR in 30 days from the effective date of the agreement applying the procedure as described in question No. 10) Office No. 2.

The structure is administered by multiple administrators, each of which uses different floor. How should the number of floors of such structure be reported in the CPR ?

The structure is administered by multiple administrators, each of which uses different floor. How should the number of floors of such structure be reported in the CPR ?